Network Member Payment & Reporting Obligations
Version: 2025.2 | Effective Date: 01 February 2025
1. Purpose and Scope
This policy establishes the Payment and Reporting obligations for all Members of The ESG Institute’s Global Network. It applies to all individuals, companies, or entities operating under a Network Membership Agreement with The ESG Institute.
The purpose of this policy is to:
Ensure transparency and consistency in financial contributions and reporting.
Clarify the responsibilities of Members regarding payments, revenue sharing, and performance reporting.
Foster accountability, enabling both The ESG Institute and its Members to operate efficiently and sustainably.
2. Payment Obligations
2.1 Membership Fees
Membership Fees may apply depending on the scope of benefits and resources accessed by the Member.
The amount, if any, is set out in the Network Membership Agreement or relevant appendices.
Fees are reviewed periodically, and any changes will be communicated to Members with a minimum of 60 days’ notice.
2.2 Revenue Sharing Contributions
Members contribute to the network through a revenue-sharing model.
The precise revenue-sharing terms (including percentages or amounts) are specified in the Member’s signed agreement.
This contribution supports access to shared tools, brand recognition, lead generation, professional development, and global sales opportunities.
2.3 Invoicing and Payment Terms
Invoices will be issued by The ESG Institute for:
Membership fees (if applicable),
Revenue-sharing contributions,
Any other agreed fees or costs.
Standard payment terms require settlement within 30 days of the invoice date.
Late payments will incur a monthly late fee (as detailed in the Membership Agreement).
2.4 Payment Link for Minimum Monthly Payments
If a minimum monthly payment applies, The ESG Institute will provide the Network Member with a secure payment link.
This payment link will be shared with the Member along with the first invoice issued after membership activation or renewal.
Members are responsible for making timely payments using the provided payment link or other agreed methods. Failure to pay within the specified period may result in late fees, suspension of privileges, or termination of membership as outlined in the Network Membership Agreement.
2.5 Flexibility and Review
Revenue-sharing and fee structures are customized based on each Member’s business model, territory, and level of engagement.
The ESG Institute may review and propose adjustments periodically. Changes will only take effect after prior written notice (minimum 60 days) and, where appropriate, consultation with the Member.
3. Reporting Obligations
3.1 Monthly Financial Reporting
Members must submit a Monthly Financial Report summarizing:
Revenues from training referrals.
Revenues from services delivered under The ESG Institute brand.
Third-party service referral commissions (if applicable).
Reports should use the standard template provided by The ESG Institute.
3.2 Quarterly Performance Reports
In addition to monthly revenue reporting, Members must submit a Quarterly Performance Report outlining:
Client Engagement: Clients served, services delivered, client feedback.
Impact Achieved: ESG compliance results, case studies, and sustainability outcomes.
Revenue Overview: Summary of income streams and contributions to the Institute.
Business Development Activities: Events attended, collaborations, or new partnerships.
3.3 Purpose of Reporting
Reporting supports:
Network-wide transparency.
Measurement of business growth and social/environmental impact.
Identification of best practices and opportunities for collaboration.
Compliance with The ESG Institute’s quality standards and strategic objectives.
3.4 Non-Compliance with Reporting
Failure to report without valid justification may lead to:
Written warnings.
Suspension of branding and lead-sharing privileges.
Review or termination of membership if non-compliance persists.
4. Confidentiality and Data Integrity
All submitted financial and performance data will be treated as confidential.
Information will be used strictly for internal monitoring, performance review, and improving support services.
Aggregated, anonymized data may be used for research or promotional purposes with no individual Member details disclosed unless consent is provided.
5. Review and Amendments
This policy will be reviewed annually or as needed to ensure it remains current and relevant.
Any amendments will be communicated to all Members with a minimum of 60 days’ notice before implementation.
6. Support and Queries
For queries related to payment terms, reporting requirements, or policy clarification, Members should contact: mail@the-esg-institute.org
7. Templates: